Privacy policy (GDPR)

Optilus.com.pl

Last updated: 23 August 2026

1. Data controller

The controller of personal data collected through the website optilus.com.pl is:

Optilus Rafał Siadak
Tax ID (NIP): 6692324005
Registered office: ul. Szczecińska 25a/7, 75-122 Koszalin, Poland
E-mail: info@optilus.com.pl
Phone: +48 94 717 36 75

In the remainder of this document the controller is referred to as "Optilus" or "we".

2. What data we collect and why

2.1 Contact form

When you use the contact form on our website, we collect the data you provide, in particular:

your first and last name,
your e-mail address,
your telephone number (if provided),
the content of your message and any other data contained in your enquiry.

Purpose of processing: responding to your enquiry, preparing a commercial offer and conducting the related correspondence.

Legal basis: Article 6(1)(b) GDPR (steps taken at the request of the data subject prior to entering into a contract) and Article 6(1)(f) GDPR (the controller's legitimate interest in conducting business correspondence).

Retention period: data is stored for as long as necessary to respond to and handle the enquiry, and subsequently for the limitation period of any potential claims (as a rule no longer than 3 years) or until you object to the processing.

2.2 Data collected automatically – Google Analytics

The website uses Google Analytics, a tool provided by Google Ireland Limited, which collects statistical data about website traffic, including:

IP address (anonymised),
information about your device and browser,
the source from which you reached the website,
the time and manner of using the website (pages visited, duration of the visit).

Purpose of processing: analysing visitor statistics and optimising the content and functionality of the website.

Legal basis: Article 6(1)(f) GDPR (the controller's legitimate interest); to the extent that data can be linked to a specific person, processing is based on the consent given via the cookie banner settings (Article 6(1)(a) GDPR).

Retention period: in accordance with the Google Analytics settings, by default up to 26 months from the user's last activity.

More information about how Google processes data can be found in Google's privacy policy: https://policies.google.com/privacy

3. Cookies

The website uses cookies in order to:

ensure the website functions correctly,
collect statistical data (Google Analytics),
remember user preferences.

You can change your cookie settings in your web browser at any time, including blocking cookies from being stored. Please note that disabling some cookies may affect the functionality of the website.

4. Recipients of data

Your personal data may be disclosed to the following categories of recipients:

hosting service providers,
providers of analytics tools (Google Ireland Limited – Google Analytics),
providers of e-mail services and CRM systems used to handle correspondence,
providers of accounting and legal services (where necessary),
public authorities, where required by law.

Data may be transferred outside the European Economic Area in connection with the use of Google services – in such cases the transfer is based on standard contractual clauses approved by the European Commission, which ensure an adequate level of data protection.

5. Your rights

In connection with the processing of your personal data, you have the following rights:

the right of access to your data and to obtain a copy of it,
the right to rectification (correction) of your data,
the right to erasure ("the right to be forgotten"),
the right to restriction of processing,
the right to data portability,
the right to object to processing based on legitimate interest,
the right to withdraw consent at any time, without affecting the lawfulness of processing carried out before its withdrawal,
the right to lodge a complaint with the President of the Personal Data Protection Office (PUODO), ul. Stawki 2, 00-193 Warsaw, Poland, if you consider that the processing of your data infringes the GDPR.

To exercise any of the above rights, please contact us at the e-mail address given in section 1.

6. Provision of data

Providing data in the contact form is voluntary but necessary in order for us to respond to your enquiry. Failure to provide data will make it impossible for us to reply.

7. Automated decision-making

We do not make automated decisions, including profiling, that produce legal effects concerning users or similarly significantly affect them.

8. Changes to this privacy policy

We reserve the right to amend this privacy policy, in particular in response to changes in the law, technology or the way the website operates. We will inform you of any material changes by publishing the updated text on this page.

9. Contact

For matters relating to personal data protection, you can contact us:

by e-mail: rodo@optilus.com.pl
by post: ul. Szczecińska 25a/7, 75-122 Koszalin, Poland